Web+2.0+Policy

Web Policy Web Page Guidelines

The Alvin Independent School District requires all campuses and teachers to maintain a web site to further communication with the community, parents, and students. These sites are to include information about current and upcoming events and the curriculum, school activities, and other general information related to the class, school or District. The web sites must comply with the District’s Acceptable Use Policy Agreement, Privacy Policy, and all state and federal laws regarding student information. These guidelines are located at [|www.alvinisd.net/education/page/download.php].

Web Site Content

The district sponsored web sites for the campuses and teachers are primarily meant to increase communication between home and school about district, school, classroom, and student activities. The secondary purpose is to increase communication between the various groups within the district. To streamline the communication aspect, and promote interoperability, the web sites must contain the following sections. For Schools

Required

v Contact information (including email) for the school, Principal, and all staff members. v The school’s mission, philosophy, and achievements. v Information about the departments. v A school calendar including all significant events. v Links to individual teacher web sites and email. v A link to the District Copyright Policy, and the copyright symbol. v The contact information for the School Web Coordinator or Technologist. v Date of the last update. v A link to the District site and the District Privacy Policy. v A link to the state curriculum standards. v A search feature located in the upper right of each page

Recommended Ø Student work, activities, and achievements. Ø Courses offered along with course content Ø A copy of the school newsletter or newspaper Ø Extra-curricular activities Ø Community Resources

For Teachers

Required v School contact information (including work phone and District email) v Overview of course content v Classroom rules v Date of last update v Links to the teacher’s home campus and District web sites v Links to the District Copyright and Privacy Policies v Guidelines for posting to the site (etiquette, safety, etc) v A search feature located in the upper right of each page

Recommended Ø A link to class syllabus Ø Professional background Ø Homework assignments Ø Upcoming major projects Ø Supply list (general and special supplies for projects) Ø Class calendar Ø Links to enrichment and educational resources Ø Other information to enhance instruction Ø A chat feature for communication with students and parents

All content on the web sites must be appropriate and relevant to the curriculum, instruction, or school activities. Links to individuals or organizations not directly affiliated with, or having direct educational value, the District are prohibited. No personal information, such as home phone numbers or addresses, should be included for any student or faculty member. Teachers are required to provide their work email and telephone contact information as a means for assisting in easy communication with community members. The District reserves the right, without notice, to remove any link that references a web site deemed inappropriate or contrary to District policies. Teachers also need to include a guide for students about appropriate interactions on the web, this should include a link back to the Student Code of Conduct and the related consequences for misuse of the web site forum.

Technical Standards

All school web pages must be housed on the District Web Server. The web pages must use established District directory names and structure. If you have any questions about the structure, please contact the District Webmaster. Teachers and staff should establish their own personal login and create/maintain their own web site using District provided templates on the District server.

Web Site Supervision

Principals are responsible for the content on their school and teacher web sites. Though it is impractical for the Principal to pre-approve every change made to the web site, the Principal should make a habit of browsing all pages related to his school on a regular basis. It is the Principal’s responsibility to ensure that all District policies and procedure are being followed in regards to online content, and that the school and teacher web pages are complete, current, and fully functioning.

**Web 2.0 Project Charter**

The intention of this project is to create a more consistent, interactive, user-friendly websites for the school district. The goal of this update is to increase communication with the community, teachers, parents, and students. The new website should be fully operational by September 2010.
 * Executive Summary**

This project began because the school website is not being fully utilized by the community. The look of the website is out of date, and lacks many features that users are familiar with on other websites. The goal is to make the website more stream-lined, more attractive to users, and more interactive to increase usability and traffic from the public.
 * Project Overview**

Communication will be achieved through committee meetings, Google docs, instant messages, e-mails, and phone calls. The minutes of each meeting will be transferred into Google docs for review and clarification.
 * Project Approach**
 * Each site has same format, but flexibility in design, color choice, graphics, etc.
 * A search feature must be in the upper right hand side of each page
 * Should support instant messaging on site to increase communication
 * Inclusion of discussion boards and the ability to post audio and video components
 * CSS should be used for borders and frames whenever possible to reduce site load time
 * Must link to main district page
 * Teacher pages must link to the campus and district home pages
 * School logos need to be clearly displayed
 * Communications Plan**
 * Communications Plan**

Task Completion Schedule
 * Task || Responsible Party || Start Date || Completion Date || Notes ||
 * # Decide on the format for the sites || Web Site Committee/Web programmer || June 1, 2010 || June 7, 2010 || Page layouts should be consistent for home pages, etc. They need to follow sound design principles. ||
 * # Assure that project stays on budget || District Technology Head || June 1, 2010 || September 1, 2010 || Budget needs to be watched ||
 * # CSS code for page formats written || Web programmer || June 7, 2010 || June 31, 2010 || Home pages should be the first priority, as they need to be online first. ||
 * # Determine key words and phrases || Committee/Web programmer || July 1, 2010 || July 3, 2010 || Compile most relevant key word and key phrases to utilize for search engines within and outside of the site. ||
 * # Incorporate key words/phrases || Web programmer || July 4, 2010 || July 10, 2010 ||  ||
 * 6. Site Field Test || Committee ||  ||   || Committee needs to field test web site to ensure that the components work on various devices with internet access and report back any problems to programmer. ||
 * 7. CSS code for chat components || Web Programmer || August 1, 2010 || August 15, 2010 || Codes written in a form where they can be added by teachers, etc to the sites as a widget/component as needed and desired. ||
 * 8. Teacher Training and Creation of pages || District/Campus Technology Coordinators || August 15, 2010 || August 20, 2010 || Teachers will be trained in how to use the internet tools provided and given time to set up their sites with assistance. ||
 * 9. 3 Click check || Teachers, administrators, committee || August 21, 2010 || August 27, 2010 || Explore the links on district, campus, and teacher site to at least 3 clicks into the content to assure the site content is appropriate for children. ||
 * 10. Formal site launch || Web programmer || August 29, 2010 ||  || Sets the sites to go live on the web rather than only being on the district server. ||